Western Marion County Family Resource and Youth Services
Article 1- Name and Constituency
Section 1- Title of foresaid organization shall be referred to as Western Marion County Family Resource and Youth Services.
Section 2 -The organization shall be an equal rights service provider based on the parameters set forth by the Constitution of the United States and the State of Kentucky.
Article 2- Mission and Statement
Section 1- To create a welcoming environment for the students and families of the organizations service area and to insure fair and unbiased treatment for all those in need of services.
Section 2- To strictly adhere to the policies and procedures set forth by the State of Kentucky as they are defined in the Family Resource, Youth Service Center Administrative Guidebook.
Section3- To promote the highest quality educational and health services possible to the area serviced by this organization and to establish a positive communication system with those being served.
Section 4 - To promote positive and strong communications between community partners, civic groups, governmental agencies and charitable entities so they can be utilized by the organization for the greater good of the community.
Section 5 – Should a vacancy become available in the FRYSC Director position the Advisory Council will assist in the interview and hiring process to fill the position
Article3- Advisory Council Membership and Voting
Section 1- Council membership shall be on an equal opportunity basis by the parameters set forth by the Constitution of the United States and the State of Kentucky.
Section 2- The Advisory Council shall consist of no less than (9) voting members and no more than (15) voting members. Advisory Council Chairperson, Center Director, and school Principals will serve as ex-officio members.
Section 3- Council members will serve a term of (1) year from July 1 to June 30. Members may be reappointed by consensus of council. Council Members may also be removed for reasons deemed fitting including non-active members by consensus of the council.
Section 4- Decisions by consensus is the preferred method but if a consensus cannot be reached in a reasonable amount of time as determined by the Chairperson, majority will then rule. Ties will be broken by the Chair Person.
Section 5- Parent members, community members, and school members may be nominated by council members. Student members will be nominated by the center director. The Advisory Council will be constructed of one-third for each group including parent, community, and school member. No less than two (2) student members will also be seated on council.
Article 4- Advisory Council Meetings
Section 1- Advisory Council Meetings will be held on a bi-monthly basis. Meeting dates, times, and locations shall be scheduled (1) year in advance but will be subject to change at the discretion of the center director. Special called meetings may be requested by the Advisory Chairperson or center director.
Section2- Advisory Council officers will consist of a Chairperson, and Secretary and shall serve a term of (1) year from July 1st until June 30th. Unless otherwise stated in this document all meetings will be conducted in accordance with Roberts Rules of Order.
Section 3 – Members will be contacted through their preferred method prior to all meetings and before any special called meeting.
Article 5- Committees
Section 1 –
- Evaluation Committee shall review needs assessments, develop evaluation data on programs and services, and oversee income and expenditures in the form of an annual report.
- Ways and Means Committee shall be responsible for supplemental fundraising, special events, and public relations.
- Grants and Awards Committee shall review their current grant, develop addition/modification for renewal, and pursue other grant monies.
- Nominating Committee shall be responsible for presenting a slate of nominees for council members and officers.
Article 6- Revision
Section 1- Any change or revision performed to this documentation must refer to Article 3 Section 4 of this document for proper voting procedures.
Section 2- Once any change or revision in by-laws or other council procedure is complete, written documentation shall be provided to all sitting Council members within a reasonable amount of time as determined by the Advisory Council chairperson.
Section 3 – Center By- Laws shall be reviewed no less than every (2) years but may be reviewed at any time by Advisory Council request.
Article 7- Special Expenditures
Section 1 - Annual limits of one-hundred dollars per family for welfare, basic needs, and emergency assistance shall be set. Total annual expenditures for welfare, basic needs, and emergency assistance shall be no more than one-thousand, five- hundred dollars. These limits may serve as a guideline unless mitigating circumstance arise, at which time the Advisory Council may waive these limits on a case by case basis.
Section 2 – An annual expenditure of food shall not exceed five-hundred dollars overall unless mitigating circumstances arise at which time the Advisory Council shall waive these limits on a case by case basis.
Section 3 – Annual limits of fifty dollars shall be set forth for individual awards, recognition, or incentives unless mitigating circumstances arise at which time the Advisory Council shall waive these limits on a case by case basis.
Section 4 – Expenditures for travel for other than Center staff shall not exceed one-hundred dollars unless mitigating circumstances arise at which time the Advisory Council may waive these limits on a case by case basis.
Revised: September 30, 2013